Finance Committee (SGFC)

Purpose: Along with the Annual Allocations and Summer Fund committees, the Student Government Finance Committee disperses the largest segment of the Student Activities Fee for RSO use. The committee meets weekly to review RSO funding requests, and you can request funds from this committee for an event or even a capital improvement. The committee is comprised of six voting student members (three Student Government elected officials and three RSO leaders); a non-voting Chair; and two advisers, the Vice President for Administration for Student Government and the Associate Director Financial Advising in ORCSA.

2012-2013 Committee Members:

Guides:

Form:

Minutes

2012-2013 Minutes:


Steps to apply
  1. Develop your event and create your budget:
    Figure out your event needs, find a venue, then put together a detailed budget on the SGFC request form. We recommend working with your advisor when building your budget. Be sure to review the Funding Guidelines, Cost Guide. The Green Events Guide is also helpful when putting together an event!
  2. Submit your budget:
    Email your budget to your advisor for review and approval by Friday at Noon.
  3. Present your Budget:
    You will appear before the committee the following Tuesday to present your budget. The chair of the committee will email you with the time you are to appear.
  4. Receive your allocation:
    The committee will deliberate and inform you of their recommended allocation. You do not have the final allocation at this point. This allocation has to be approved by College and Graduate Council before it is confirmed. You will be informed if any changes to your allocation are made by the committees.

Tips for preparing your budget
  1. Read through the SGFC Guidelines to ensure what you are requesting is fundable.
  2. Make sure you are not requesting funds for any purchases you’ve already made. SGFC won’t fund to reimburse for purchases you’ve made before you submit a budget.
  3. When writing your group’s SGFC budget request remember to itemize all expenses and include as much detail as possible. The more detail you provide, the better your chances are of having your event funded.
  4. Be prepared. You’ll be required to send a representative from your group to discuss your budget with the committee. This person should be as prepared as possible. This includes knowing the group’s current account balance, having quotes for all of the items requested, and, in some cases, having price comparisons on an item.
  5. Be on time! You cannot request any funds for an event that is happening less than 10 days from the budget due date. This is because SGFC makes a recommendation to to fund your group a certain amount of money that then needs to be approved by both the College and Graduate Council of Student Government before it can be allocated to you.
  6. Be early even! You can submit a request far in advance of the date of your event. SGFC funds are given out on a first come, first served basis so if you know you are going to need funds for an event in Spring Quarter, apply as soon as you can put a detailed budget together.

Common SGFC Costs
Common SGFC Costs:
The Cost Guide gives price ranges for common expenses. Here is a sampling:

  • $2-4/per person for food for events where snacks are served
  • $5/ day for Facebook advertising
  • $165 per night for performer/speaker accommodations
  • $0.09 per flyer or photocopy

Presenting your budget to SGFC
A presentation before the SG Finance Committee is an opportunity for the Committee to ask any questions they have about your proposal. You should be prepared to answer questions about your event and the specifics of your budget. Some common questions from the committee are:

  • What does your group do?
  • How big is your group?
  • Can you explain your current financial situation?
  • What is the event? How many students do you anticipate will attend?
  • Do you have alternative funding for your event? Who else have you asked?
  • Have you had this event or similar events for you in the past? How did they go?
  • What is the cost of this event? Where did you obtain your price estimates?
  • Do you have a co-sponsor? Who? What do you expect your co-sponsor to contribute?

SGFC schedule
Important Dates to Remember:

  • Friday by 12:00 pm: SGFC Budgets are due to your advisor
  • Monday by 12:00 pm: Budgets go to the committee
  • Tuesday at 5:00 pm: SGFC committee Meets
  • Following Tuesday: Final Allocation Announced

Fall Quarter 2012

Date submitted to your RSO Advisor SGFC Meeting Date your event CANNOT be before
October 26 October 30 November 6
November 2 November 6 November 13
November 9 November 13 November 20
November 16 November 20 November 27
November 23 November 27 December 4
November 30 December 4 December 11

Winter Quarter 2013

Date submitted to your RSO Advisor SGFC Meeting Date your event CANNOT be before
January 4 January 8 January 15
January 11 January 15 January 22
January 18 January 22 January 29
January 25 January 29 February 5
February 1 February 5 February 12
February 8 February 12 February 19
February 15 February 19 February 26
February 22 February 26 March 5
March 1 March 5 March 12
March 8 March 12 March 19

Spring Quarter 2013*

Date submitted to your RSO Advisor SGFC Meeting Date your event CANNOT be before
March 29 April 2 April 9
April 5 April 9 April 16
April 12 April 16 April 23
April 19 April 23 April 30
April 26 April 30 May 7
May 3 May 7 May 14
May 10 May 14 May 21
May 17 May 21 May 28
May 24 May 28 June 4
May 31 June 4 June 11

* Please note that SGFC funds are allocated on a first come, first served basis. Therefore, if all funds are allocated earlier in Spring Quarter, some of these meetings will be canceled.


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