Student Government

The University of Chicago

Graduate Council Events Funding

Purpose

One of the Graduate Council's primary functions is to provide a source of funding for student organizations at the University of Chicago. Without strict limitations on who can apply for funding, the Graduate Council provides a source of money without divisional barriers, which supports a wide range of event types. Continue below for instructions on applying.

Eligibility:

  • Any organization or individual at The University of Chicago can apply to the Graduate Council.

  • Although applications for all event types are reviewed, funding is skewed towards events that bring large programmatic value to the University's community. 

Application Instructions:

  • Please first review the CLI funding guidelines here. While these guidelines are not strictly enforced in GC event funding, the information provided will greatly help your organization create an event budget that is more likely to be funded. The application largely mirrors the application for the Student Government Finance Committee.

  • Draft a plan and meet with an advisor. Once you have an event in mind, work towards drafting an event plan and itemized budget. Breaking down all expenses, even ones that are covered by another source of funding, greatly helps in determining an event's fundability. If your organization has an advisor, it is quite valuable to assess your event to ensure it falls in line with your organization's mission. ORCSA staff and peer advisors, as well as members of the Graduate Council, can provide useful feedback that will help get your event funded. 

  • Submit an application for funding. Once you are confident in your plan, please use the link below to begin the application process. Please upload your itemized budget along with your application. Applications are due at least two weeks in advance of your planned event, and no later than 12:00 noon on the Friday before the Graduate Council meeting when the funding decision is to be made (see meeting schedule).

Next Steps and Additional Requirements:

  • Once the GCFC has made a decision about your request, you will be notified via email. The allocation can be processed in one of two ways:

    • Preferred method (if you have an RSO or University account): In your notification email, you will be given a lead contact to process your allocation. Please provide this contact with your University account number. Often, graduate organizations have sub-accounts within their division, and your division's financial coordinator can provide you more information, if that is the case. If your organization is an RSO, only the name of your group is required to process the allocation.

    • Additional method: If your organization is not officially recognized by the University, or you do not have a University account number, the GCFC will help support your event via reimbursement and direct pay (payments made directly to a business or vendor). It is vital that you read through ORCSA's guidelines regarding reimbursements, as there are several expenses that cannot be reimbursed (e.g. custom printing or services)  

 

For additional information, or questions that aren't answered here, please contact Gabriel Velez or Matt Peterson for more information. 

Back to Student Organization Funding.

On behalf of the Polsky Center for Entrepreneurship and Innovation, I would like to extend a sincere thank you to the Graduate Council for sponsoring the 2014 Innovation Showcase....We truly appreciate your generous sponsorship and involvement – the event would not have been possible without the support of the Graduate Council!
— Erika Mercer, Polsky Center for Entrepreneurship and Innovation